Office Automation
Nilram data processing office automation system provided appropriate facilities to record, track, control and finally reporting of information associated to correspondence and minutes and with such a feature all organization levels associated to this system can manage correspondence and minutes in this field.
Some of covered processes:
- Secretariat definition (centralized - decentralized)
- Recording letter transcripts and copies for required persons
- Unlimited various referrals with initials with various accessibility levels
- Controlling and managing letter flow according to accessibility levels
- Signature definition and insertion on the letters
- Scanning incoming letters and connection to scanner
- Converting the letter format from MS Word to PDF
- Changing scanned image colors and sizes to control storage space
- Observing read or unread letter status
- Defining letters urgency according to its generality and confidentiality and other cases
- Defining numbering mode
- Defining individual archive folders
- Defining unlimited persons and institutions and entering required titles for them
- Exerting read only or full accessibility on letters with
- Defining admin to change the letter before/after confirmation and sign
- Defining work groups (intra and extra organizational members)
- Recording issued, incoming and internal letters
- Correspondence circulation management
- Recording meeting and committee dates
- Recording and following minutes and their trustees
- Tracking correspondence and minutes, their current status and following their steps
- Centralized cartable of systems and other subset levels accessibility to them based on their requirement
- Designing and executing workflow on all processes and conditioning for confirming steps and their flow in worktable
- Resulted reports in the form of (HTML-EXCEL- XML-PDF)
- Recording and reporting in various currencies and languages (multi-lingual and multi-currencies)
- Possibility of attaching required documents in any format and amount
- Output reports can be in the Excel format
- Inserting a signature to all reports according to workflow
- Preparing change histories per any field
